Corporate Cell Phone Policy – How Best To Reimburse?
Hi. My young company has handled corporate cellphone policy (reimbursement) inconsistently over the years. Currently we have employees with their own phones and plan that get reimbursed via AP (some 100% at exec level and others a fixed amount) and we have a few folks on a company plan that the company pays 100%. In reviewing the IRS regs it seems clear that we don't comply since we aren't requiring substantiation of business vs personal time. I want to keep things simple and allow for max company reimbursement in both cases (personal phone or company provided) as our team get email and calls outside "business" hours 24/7. Does anyone have a recommend here? From reading the regs, if doesn't seem like we can reimburse 100% unless an employee has a personal phone outside the company provided phone and for personal phones, I don't see any room to reimburse 100%. My CPA has told me that most small companies don't comply with IRS regs due to either materially and/or cost of compliance (who has time to mark up their phone bill line by line?)
Any thoughts or suggestions about corp. cellphone policy are appreciated.