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Corporate Travel & Entertainment Credit Card Questions

Jana Alexander's Profile

 


  1. What card provider do you use? Visa, Master Card, American Express, Diner's, etc.?

  2. Does your card program contract offer incentives (loyalty benefits)?  Do you permit individuals to benefit from loyalty points earned from using the Corporate T&E credit card for business purposes?

  3. Do all employees with Corporate T&E cards have the same card type; i.e., basic vs. elite type cards for certain employees?

  4. Do you permit employees to use their Corporate T&E card for personal purchases?

 

Answers

Topic Expert
Karoline Mello
Title: Director, FP&A
Company: Apollo Group
(Director, FP&A, Apollo Group) |

We use a BofA Visa Travel card that is cumbersome to reconcile and submit for payment (direct to Visa). We have complaints that slow corporate payments have resulted in late fees the individuals have been required to pay.
Are your card users requesting a corporate card other than personal cards? Or is purchasing requesting this? Often these programs have many down sides rather than implementing a rigorous approval and verification process for travel expense reimbursement.

Robert Fetterman
Title: Chief Financial Officer
Company: Oneida Nation
(Chief Financial Officer, Oneida Nation) |

Hi Jana,

We have both a MasterCard and Amex program, although I would prefer to have a single card program. We use Amex solely for travel and the MasterCard as a purchasing card.

Both programs are corporate cards ( not elite) with rebates or points received by the company. We let employees keep any miles or hotel stay points on an airline or hotel loyalty system, but not from the company credit card itself.

Employees are not allowed to use the card for personal use. I have never seen a company allow that.

There are excellent online systems now for employees to process their expenses, with the credit card data automatically filled in and receipts able to be scanned and uploaded as needed. I would strongly recommend that to help in the reconciliation and processing of t&e reports.

Bob

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