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Deduction from expense reimbursement

Sherry   Hudson's Profile

Are company's allowed to deduct fees (fines for tickets & tolls) from employees expense reimbursements? Are there any laws restricting this? What are some of your practices for recouping employee expenses for fines that are charged to the company? This is specific to employees in leased vehicles.

Answers

James Scott
Title: Consulting CFO
Company: Early Growth Financial Services
LinkedIn Profile
(Consulting CFO, Early Growth Financial Services) |

We clearly stated this in the travel policy, the cost of any ticket was the responsibility of the driver. And we deducted those costs from reimbursements to the driver. State/local law makes the owner of the auto responsible, so the ticket must be paid and the company would pay the ticket. But the driver always got dinged, never had a problem with that.

Samuel W Reed
Title: Cofounder and CTO
Company: BitMEX
LinkedIn Profile
(Cofounder and CTO , BitMEX) |

For my company, it it depends on the type if ticket. Normal passenger vehicle tickets are on the employee. DOT violations are responsibility of company. For instance speeding = employee. Busted taillight on a triaxle = company.

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