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Fake expenses, receipts

Adam Jordan's Profile

Fake expenses or hotel receipts.
How can you track or investigate fake or cancelled hotel receipts?
For example, an employee is booking a hotel, getting a genuine receipt with itinerary number from orbitz or expedia apps then cancelling the hotel for a refund?
please advise

Answers

EMERSON GALFO
Title: CFO
Company: C-Suite Services
LinkedIn Profile
(CFO, C-Suite Services) |

Here is my usual answer/s...

1. Are you sure you are tackling the problem and not the symptom/s? Are the fictitious /fraudulent receipts the problem or the quality of personnel and company culture?

2. Standard audit procedures should apply. Examination of receipts, dates and amount, verification with hotel, etc.

3. Would the issuance of a corporate card (I am assuming personal credit cards are used) where the refunds would be credited back lessen the occurrence?

4. See number 1

Anonymous
(PM) |

Thank you Sir,
What kind steps we can follow to avoid this kind of fraud?

Anonymous
(PM) |

I'm new in this. How do you verify a receipt with a certain hotel?
Would they give you details about one of their clients" the employee" stay?

Topic Expert
Wayne Spivak
Title: President & CFO
Company: SBAConsulting.com
LinkedIn Profile
(President & CFO, SBAConsulting.com) |

Try calling the hotel. Ask for accounting. Give them the details of the receipt and as for verification.

This question would be best answered by your company's CFO or outside accountant.

Topic Expert
Christie Jahn
Title: CFO
Company: Prime Investments & Development
(CFO, Prime Investments & Development) |

You could ask to see their credit card statement validating the charge. Most hotels have a 24 hour cancellation policy so you would verify their statement and confirm there was not a return. Company credit cards would be the best way to handle this from going back to their personal card. Of course I agree with what other's say as well; just trying to provide a different perspective.

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