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How many expense reports does your company process in a month?

I am newer to the expense processing and I process about 500-600 manual reports a month. Want to compare with other companies. These are Corporate credit card reports.


Casper Arndt
Title: Finance Specialist
Company: Falcon Social
(Finance Specialist, Falcon Social) |

How many FTE's do you have in your company?

(Accounting Clerk) |

Not sure exactly. maybe 450

Len Green
Title: Performance Improvement Consultant and E..
Company: Haygarth Consulting LLC
LinkedIn Profile
(Performance Improvement Consultant and ERP Strategist, Haygarth Consulting LLC) |

Great question. Are you saying you get 500-600 paper based expense reports, with receipts, each month, that you have to audit, enter into your accounting system and route for approval before reimbursement?

Modern day expense reporting solutions allow travelers to report each item as it happens anytime and have the expenses routed to managers for online review and approval. That reduces the end of month rush to file. These solutions also integrate with the credit card company so downloading the charges and reconciling is easier.

If this process was automated, how much time would you save and how else could you apply your efforts to other more important tasks?

(Accounting Clerk) |

Hi Len thanks for the response. Yes on average 500-600 with receipts they are already approved however I still have to audit them and then key them in to excel.

Vik Agrawal
Title: President & Co-Founder
Company: ExpensePath, Inc.
(President & Co-Founder, ExpensePath, Inc.) |

It completely varies by company but here are a few datapoints for you based on our customers (we provide an expense reporting solution):
- I would look at your employee base and split it between frequent expensers (typically the sales organization and other frequent travelers like executives) and employees who have occasional reports. The active group tends to be between 25% and 50% of the employee population.
- For the frequent expensers, we see customers who will set their process/rules so those employees are required/requested to submit either weekly, monthly, or every other month. We have noted that for weekly, it is often for companies with salespeople having regional territories, especially where they drive to client meetings.
- For infrequent expensers, most common is 1 to 4 expense reports each year (although the rule is/should be submissions within 60 days, these employees will go months between reimbursable expenses).
- For customers using our system to automate their corporate credit cards, most companies will manage to monthly submissions around their credit card closing statements. We do see companies with a larger volume of transactions managing to a weekly process (or those having billing statement twice a month will manage their process to that cycle).

Hope that helps - always happy to share info and hear what others do or see.


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