more-arw search

Q&A Forum

Looking for a good QB add-on for time-tracking for multiple employees.

Jan McCready's Profile

We are a small co using QB Online. Our ProAdviser suggests we move to Desktop for better reporting. We are also looking for a time-tracking add-on that employees can use remotely. Any suggestions?


(Agent, JKS Solutions, Inc.) |

These are the advantages of QBO over Desktop - I am a Pro Advisor certified with Quickbooks Online. If the Pro Advisor you are talking to is trying to move you into Desktop, they do not want to work with QBO. QBO Plus is superior to any of the desktop versions if it matches your industry needs.

The following is from the QBO Intuit Certification Documentation:

Specifically to your question: QBO allows the setup of unlimited users to view reports only or enter time tracking, depending on the subscription level chosen. This is not so in QuickBooks desktop.

And QBO has its own set of third party apps built just for it.
Email me at valerieatcampbellmas [dot] com if you would like to know more.

QuickBooks Online Advantages over QuickBooks Desktop:

In addition to the general advantage of having cloud-based accounting with QuickBooks Online, here are some specific ways in which the features in QBO present significant advantages over the features available in QuickBooks desktop versions:

>> Invoice/Sales Receipt Automation –
In QuickBooks desktop versions, you can memorize these transactions, but QBO will go further and send them out automatically to clients.

>>Delayed customer charges/billing –
QuickBooks desktop versions won’t automatically create invoices for unbilled time and costs, but QuickBooks Online will do it.

>>Activity Log – QuickBooks desktop offers the Audit Trail, which tracks a transaction being created, modified, and/or deleted. The Audit Trail does not track logins, third party activity, or list changes. The Activity Log in QuickBooks Online tracks all those activities.

>>No need for an Accountant’s Copy – There is no need to transfer data back and forth via an Accountant’s Copy when doing your work in a client’s QuickBooks Online data. (In fact, there is no such thing as an Accountant’s Copy in QBO.) Just log right in and do the work.

>>Automatic e-mail reporting – In QBO, you can set up memorized reports and memorized report groups to run automatically on schedules you set, and the reports are sent automatically to specified recipients. QuickBooks desktop versions don’t do this.

>>Bank transactions are automatically downloaded nightly – In QuickBooks desktop, you have to enter a password each time and initiate a bank download manually. QBO does it all for you, nightly, and automatically.

>>Unlimited report reader and time tracker users – QBO allows the setup of unlimited users to view reports only or enter time tracking, depending on the subscription level chosen. This is not so in QuickBooks desktop.

>>Both Class and Location tracking – While QuickBooks desktop allows for reporting on the company “pie” by class, QuickBooks Online Plus offers specifying either a class or a location or both on transactions, and can report on whatever is being tracked. This is a management tool that QuickBooks desktop just does not have.

>>For Accountants –
Multiple Accounts Receivable and Accounts Payable lines in journal entries:

QuickBooks desktop allows for just one A/R or A/P account per journal entry. As a result, recording yearend and reversing journal entries with multiple A/R and A/P accounts is time-consuming in QuickBooks desktop, but very easy in QBO.

email me if you would like more information.
Mainly you need to find a Certified Pro Advisor who is certified in QBO.
Like me.

If you are having trouble with your browser, you need to use Chrome specifically with QBO.

Products and Companies

Get Free Membership

By signing up, you will receive emails from Proformative regarding Proformative programs, events, community news and activity. You can withdraw your consent at any time. Contact Us.

Business Exchange

Browse the Business Exchange to find information, resources and peer reviews to help you select the right solution for your business.

Learn more

Contribute to Community

If you’re interested in learning more about contributing to your Proformative community, we have many ways for you to get involved. Please email [email protected] to learn more about becoming a speaker or contributing to the blogs/Q&A Forum.