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NetSuite users - Approving/recording recurring bills

For anyone using NetSuite, what is your workflow for approving and entering recurring bills like utilities, rent, etc.? I know these are monthly charges, but I still want to see our department supervisors reviewing and approving bills to ensure we are not being overcharged or that we can identify rising costs for planning purposes. Do you use purchase orders each time you have one of these charges? Are you somehow creating a payment item and applying the bill against that item? We are using NetSuite consultants, but I always think it's good to get some outside opinions as well.

Answers

Anonymous
(SVP) |

We have found that NetSuite's native Procure-to-Pay module is rather bare-bones and inefficient. We went with a 3rd party add-on (Coupa) to fully revamp the process. Especially if using P.O.'s, NetSuite, by their own admission, is weak in this area. Ultimately, it depends on your processing volume. If you are doing 100 bills / P.O.'s a month, NetSuite should still work. If you're in the high hundreds or thousands, you might want to shop around.

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