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Payroll processing company for one employee

Mark Perlin's Profile

payroll processing for one employeeI have a client with one employee - we are looking for a payroll processing company to pay the employee, pay the taxes and file all tax returns. Of course it has to be reasonably priced. The client is based in NYC. 

I have looked at many companies and the most cost effective seem to be Sure Payroll, Flash Payroll and Check Mark. 

I would appreciate feedback if anyone has had experience with any of these companies or could recommend any other companies. 


Sara Voight
Title: Controller
Company: Critical Signal Technologies, Inc
(Controller, Critical Signal Technologies, Inc) |

Does this client have a CPA firm to manage their tax reporting or annual audit/compliance review? If so, would they be able to 'employ' the candidate and 'lease' them back? In effect, that is a PEO service, but managing it through a CPA firm that already does business with you might make it easier. I am guessing the costs of using a formal payroll service for only one employee is very expensive.

Sarah Jackson
Title: Associate Editor
Company: Proformative
(Associate Editor, Proformative) |

In addition to the excellent insights from the community on this page, take a look at this free resource here on Proformative titled:

"PayChex vs ADP Info"


Best... Sarah

Lynne Holloman
Title: Accounting Manager
Company: Woodside Equine Clinic
(Accounting Manager, Woodside Equine Clinic) |

If you are using Quickbooks, their payroll service would be great for just one employee. But also, a lot of the banks are offering payroll services for small companies. I know Suntrust does - and it's cheap.

Sheila Cunha
Title: Controller
Company: Florida Level & Transit Co.
LinkedIn Profile
(Controller, Florida Level & Transit Co.) |

Mark, I agree with Catheryn. We have our payroll processed with Suntrust for only $50 per month and we have about 20 employees. The nominal cost is well worth not having the hassle of filing the tax forms, etc.

If you do not have a lot of time to spend on bookeeping, this is the way to go. Again, if you use Quickbooks, you can process directly there yourself, but this will require you to keep track of the timing so far as estimated payments and tax filings.

Topic Expert
Paul Benedetto
Title: CFO, Director of Finance, Consultant
Company: Nextwave Software, Rethink Fabrics
(CFO, Director of Finance, Consultant, Nextwave Software, Rethink Fabrics) |

Hi. I've been using SurePayroll for a number of years, in a like situation. They handled the tax filings (quarterly and annual), integrate with a bunch of systems if you don't feel like inputting into your GL afterwards and I can even process via my iphone with their app. Currently for one employee I pay 59 bucks a month (for 24 pay periods per year). For 2 employees it used to be 64 per month and for 3 employees it was 66 bucks.

Well worth the cost in my book to not have to deal with 940/941 W2, ESD, etc. Also, this pricing includes direct deposit. Give me a shout if you want more details, thanks. -Paul

Topic Expert
Dana Price
Title: Vice President, M&A
Company: McGraw Hill Education
(Vice President, M&A, McGraw Hill Education) |

Intuit- has various plans from the basic at $26.50 per month for one employee upward. Simple, easy to use, and free direct deposit.

Scott Cadora
Title: Vice President
Company: Pinnacle Business Solutions, Inc.
LinkedIn Profile
(Vice President, Pinnacle Business Solutions, Inc.) |

I agree with Dana's suggestion about Intuit's Online Payroll service. It seems to be quite effective for smaller employers that just want payroll and payroll tax services. I think that they also offer a workers' comp policy option as well. It also integrates seamlessly with Quickbooks if you use that for accounting and GL transactions.

Simon Westbrook
Title: CFO
Company: Aargo Inc.
( CFO, Aargo Inc.) |

I agree. the discount price is for Costco members. The service is web based and they send you reminders when payments, payrolls, or filings are due. I use it for two small companies and it is great value.

Darlene Tysinger, PHR, PMP
Title: President
Company: AdvaPay Systems
(President, AdvaPay Systems) |

The move toward cloud based payroll is driving down the cost of using a payroll service. It's affordable now for even the smallest company to get the help they need. I totally agree with Paul that the benefits of getting the tax filing and tax deposits off your plate makes it worth the cost.

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