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Recommendations for payroll software

Scott Manson's Profile

payroll software recommendations & reviewsWe are a company of about 100 employees all in one state about 1/2 exempt and 1/2 not  Any recomendations on a good payroll software.


Topic Expert
Christie Jahn
Title: CFO
Company: Prime Investments & Development
(CFO, Prime Investments & Development) |

We use Quickbooks to process payroll as well as keep our financials. It's very easy to navigate and use. It has the ability to do direct deposit as well and is relatively inexpensive.

Denise Loter-Koch
Title: President/CEO
Company: empoweredNW
(President/CEO , empoweredNW ) |

I agree. If you are using QB, Intuit Payroll works great. But with that many employees, you may want to outsource to a local service provider that is Intuit certified/authorized for processing. If you are not using QB, or you are using a larger enterprise class accounting program, ADP is a good provider to do work with.

Topic Expert
Shannon Mathews
Title: Controller
Company: Aldrich Services LLP
(Controller, Aldrich Services LLP) |

I've worked with Paychex, ADP, and Paylocity. I found that Paylocity has the best mix of price, customer service and software capabilities. However most of my issues of the others come from the complications of a multi-entity environment. Paychex we had almost 5 years ago, their HR and payroll modules were not built together and ended up having disconnects between the two that made it unreliable for us (they may have fixed it now). ADP we were on their old customer service model where we didn't have a dedicated rep therefore our service calls end up having my payroll person explain what their software does to their first level tech. She was always passed along to higher level techs,and it took a LONG time (phone tag mostly) to get issues resolved. I've heard they have changed this model so you might compare.

Paylocity is still our current favorite. When we costed it out it was than both Paychex and ADP while offering the same (Paychex) or better (ADP) service. The software capabilities change/improve quarterly as they really take customer comments seriously and have great improvement to the software. It was built all together so the HR/payroll functions are very tightly integrated while still providing segregations if you need to split the functions. My payroll person finds this to be the best in class for actual data entry and completion of the payroll cycle. You can preview your report BEFORE you submit (it can often take quite a while to get submitted reports back from Paychex and ADP so you can see your errors). You can also make on the fly corrections where in many other software you have to have all your employee corrections (pay rate, medical changes, etc) done before you start your batch. If you don't have all change made to your employee before you start you will have to scrap your current batch, go make the changes to the employee then start over again...a lot of wasted time during the payroll process. FYI, ADP's HR module is still my payroll clerks favorite HR module but it doesn't outweigh the payroll module benefits of the Paylocity suite.

Topic Expert
Patrick Dunne
Title: Chief Financial Officer
Company: Milk Source
(Chief Financial Officer, Milk Source) |

I would outsource it. It just isn't worth the effort to do this yourself for this size of company. We have had good luck with ADP and Paychex. Besides the processing of payrolls, you also are able to tap their knowledge when complex issues come up.

Michael Burkitt
Title: President
Company: Business Owner Sourcing Solutions (BOSS)
(President, Business Owner Sourcing Solutions (BOSS)) |

If you offer health insurance to your employees and your broker is a trusted-advisor, you may want to ask them for a recommendation. The more progressive brokers are partnering with payroll and HR providers to help their clients centralize and manage these areas more efficiently. In addition, some brokers will even subsidize a significant portion of the fees out of the commissions they make.

If your broker does not have a recommendaton or is not a trusted-advisor, contact Triton HR ( and they can either work with your broker or with you directly.

Topic Expert
Malak Kazan
Title: VP, Special Projects
Company: ERI Economic Research Institute
(VP, Special Projects, ERI Economic Research Institute) |

Paylocity sounds like a good choice. I have used Ceridian, ADP and Paychex (along with their HRM) as well yet a new player in the space can be more responsive to market. The decision to own, lease or outsource should tie into overall business strategy of which business services are strategic, high risk and need to be controlled in-house coupled with a breakeven analysis. You want a well integrated solution that accommodates accounting, benefits, payroll and HR.

Jeff Langston
Title: CFO
Company: Baxter Franchise Group
(CFO, Baxter Franchise Group) |

Used ADP in the past, didn't have much luck with them. Check out Paycor and Paylocity. Both were less expensive than ADP, more intuitive features and better customer service. We are reviewing Paycor internally now.

Topic Expert
Karoline Mello
Title: Director, FP&A
Company: Apollo Group
(Director, FP&A, Apollo Group) |

I have had the most success with ADP over Paychex for mid size companies, and small companies. My company is switching to UltiPro - which I have no previous experience or even heard of them. If anyone has encountered UltiPro please provide feedback.

David Dobrin
Title: President
Company: B2B Analysts, Inc.
(President, B2B Analysts, Inc.) |

I am an independent analyst studying enterprise software. A couple of years ago, I spent a day at Ultimate (makers of software) walking through their product, etc., etc., for a client who was interested. I knew them beforehand as a very reputable mid-market HR/Payroll firm with a SaaS offering that has done well at companies I know about, but I had not worked with the software myself. The visit confirmed this impression. They handle all the basis reasonably well and are particularly strong in payroll, so strong that they are definitely the superior product for firms that have complex payroll problems (like a restaurant chain). I also found them personally easy to work with, reasonable, and more committed to the customer than I think of as normal in this industry.

No software is perfect, and UltiPro is software. This means that for any company, buying software is a matter of tradeoffs, and some of those tradeoffs can be pretty ugly. Above all, look for fit. If the produce is doing a lot of things that you don't need (but will have to pay for) or is not doing things that you need to have done well, it's not a good fit. If you're not sure, check with companies in your industry who are similar to you and find out what you are using. Even there, though, you have to be careful. Are you thinking of Ulti just for the employees of the Apollo Group (a private equity firm)? Your peers have made a lot of different choices. Or are you thinking of Ulti for the companies that you're taking over. Here, the array of choices is quite different.

Eileen Smith
Title: Sr. HR Manager
Company: ACell, Inc.
(Sr. HR Manager, ACell, Inc.) |

Karoline, we are a 300 person company evaluating our payroll/HRIS provider. We have Paychex now, but their login in procedure is very cumbersome for our 100+ sales reps in all states of the US. We spend hours helping them get into Paychex every week. (Paychex is not mobile device/mac savvy.) I've used ADP before, so we are looking at them. I would love to hear how Ultipro is going for you so far. Thanks!

Jerry Goldberg
Title: Principal
Company: Strategic Capital Corp
(Principal, Strategic Capital Corp) |

I agree that Paylocity works best for my clients of similar size. Was not satisfied with ease of use or service from Paychex, and ADP is better for much larger firms/employee base.

Matt Lazzeri
Title: CFO
Company: Oregon Vineyard Supply Co
(CFO, Oregon Vineyard Supply Co) |

I've used ADP and Paychex, both seem to be older legacy programs and not very flexible. I am looking at Paylocity - decent references so far from their list but also looking for independent verification. You say it works best for clients your size? We are a single state operation with 70 employees.

What do you like best? Any potential pitfalls to ask about?


Topic Expert
Patrick Dunne
Title: Chief Financial Officer
Company: Milk Source
(Chief Financial Officer, Milk Source) |

Don't try to do this yourself. Use one of the services mentioned above such as Paylocity, ADP, or Paychex.

Suzanne Wieland
Title: Human Resources Manager
Company: 121 Financial Credit Union
(Human Resources Manager, 121 Financial Credit Union) |

We are actually looking at Paycom and Paycor now. Anyone have any experience with them?

Adam Fleming
Title: Controller
Company: Bindtech, Inc.
(Controller, Bindtech, Inc.) |

I am also looking for recommendations for some of the newer payroll service providers, like Paycom, Paylocity, Inova. Currently have 2 locations with time and attendance, 130 employees, tired of ADP and their annual price increases.

Topic Expert
Wayne Spivak
Title: President & CFO
LinkedIn Profile
(President & CFO, |

For the SMB, I like regional players; they want and need your business and will make the relationship work.

As far as the accounting system, a G/L template and the payroll report of choice and about 10 minutes records the payroll. For everyone sans Manufacturing it works like a dream. It will work for those who also do Job Costing, although the 10 minute rule is out the window depending on number of jobs, number of employees.

Obviously at some point some type of integration is needed.

Unless you have both the staff and expertise, I'm no longer willing to do payroll in-house (which includes using QB or Xero or another system which offers payroll. While the mechanics may work, the knowledge needed to properly do payroll to both Federal, State and Local laws/rules isn't in the software.

Topic Expert
Christie Jahn
Title: CFO
Company: Prime Investments & Development
(CFO, Prime Investments & Development) |

I haven't seen anyone mention Paychoice. We have been looking at their services and contemplating outsourcing it. They were much more cost effective than ADP for our size business.

Carol Sawyer
Title: HR Director
Company: Davis Sanitation, Inc
(HR Director, Davis Sanitation, Inc) |

We have had Paycor since 2012 and have been very happy! Very user friendly system and have not had any issues.

Topic Expert
Edward Abbati
Title: Vice President of Finance
Company: Location Labs
LinkedIn Profile
(Vice President of Finance, Location Labs) |

We just decided to go with Namely. The biggest reason is that it has a very good HR system so both HR and Payroll are tightly integrated and makes on-boarding your new employee a breeze and manage the vacation accrual much more efficient.

(Finance Director / Controller) |

Namely being a new provider has some limitations around reporting as I understand it. I am sure you did your diligence for your use case, just commenting based on feedback I have heard.

Bhavesh Koladiya
Title: Digital Marketing Executive
Company: SoftwareSuggest
(Digital Marketing Executive, SoftwareSuggest) |

You can check Nitso Payroll. It offers a easy & user friendly payroll solution for all type of enterprises in India. This payroll management system, offers user defined Earning / Deduction / Loan Heads & Component Master.

Modules of Nitso Payroll
- Employee Management
- Leave Management
- Increments
- Arrears Calculation
- Loan/Advance
- PF, ESIC, Prof. Tax, TDS, LWF
- Employee wise Asset Tracking
- Supplementary Payment
- Email Payslip & Tax Projection
- Leave Encashment
- Import/Export data from Excel
- Gratuity Calculation
- Reminders for B’day, Confirmation
- Reimbursements
- Reports writer’s Summery & Details
- Full & Final Settlement
- Monthly Data Lock/Unlock
- Bonus Calculation
- Letter’s Generation
- Can be Link with Attendance Machine

If you want to know more detail for Nitso Payroll, you can search on SoftwareSuggest.

Vikram Raina
Title: Manager
Company: Eilisys technologies
(Manager, Eilisys technologies) |

Ascent Hr payroll software is the payroll processing software which is the perfect tool for fast payroll calculation.
It has many features like :
-High Security
-Easy to understand
-tax deduction
-Employee Management
-Leave Management

Know more about this software features visit us at


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