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After a job interview, is it better to send a thank you note by email or traditional mail?


Topic Expert
Regis Quirin
Title: Director of Finance
Company: Gibney Anthony & Flaherty LLP
LinkedIn Profile
(Director of Finance, Gibney Anthony & Flaherty LLP) |

I believe e-mail is best. This also allows you to attach documents for the prospective employer's reference vs. paper they need to file or dispose of. The way you deliver theThank You note is not as important as sending a Thank You note. Soooo many people forget this critical detail.
Good luck.

Sandra Maxey
Title: VP Treasury and Planning, Asst. Corporat..
Company: Cobra Electronics
(VP Treasury and Planning, Asst. Corporate Secretary, Cobra Electronics) |

And for heavens sake, make sure they proofread it for grammar and typo's. I have actually changed my mind on more than one candidate because their post-interview letter was so bad. Everyone claims they have great communication skills, but the letter can be very telling.

Sarah Jackson
Title: Associate Editor
Company: Proformative
(Associate Editor, Proformative) |

Anonymous, take a look at Proformative's free Career Resources Guide:


Best... Sarah

Topic Expert
Cindy Kraft
Title: CFO Coach
Company: Executive Essentials
(CFO Coach, Executive Essentials) |

I have a different philosophy. I coach my clients to send post-interview letters, not thank you letters, by snail mail.

First, a thank you letter says nothing ... really, except thanks.

Second, if your email is anything like mine, I get hundreds a day. It's easy for something to get lost, deleted without being read, deleted after a cursory read, stuck in spam. I like traditional mail. Who doesn't like to get something that isn't junk or bills today?

Third, since I believe in branding, I think it is a great opportunity to capture key elements from the interview while staying with the brand of the rest of your marketing documents. It helps to solidify - and differentiate - you from the rest of the folks being interviewed.

And, send it within 24 hours of your interview. If you were interviewed in the morning, send it the same day. If in the afternoon, the next morning.

Chris Shumate
Title: Accounting Manager
Company: Dominion Development Group, LLC
LinkedIn Profile
(Accounting Manager, Dominion Development Group, LLC) |

Cindy - I like the idea of a post-interview letter. What items should be included in a post-interview letter? Honestly, I have never heard of sending one. All I have ever heard of is sending a thank you letter. It sounds like a post-interview letter is different, and can be more advantageous to send. But what should one include?

Topic Expert
Cindy Kraft
Title: CFO Coach
Company: Executive Essentials
(CFO Coach, Executive Essentials) |

Chris, I have my clients include one or more from among 3 key areas ...

-- reiterating some critical point
-- covering something they forgot to cover
-- more thoroughly completing a thought not covered

Since this letter typically arrives within 24 hours of their interview, it can help to keep that candidate top of mind AND is differentiating from the other "thank you for the interview I want the job" letters.

Tricia Havis
Title: General Manager
Company: Associated Background Check Inc.
LinkedIn Profile
(General Manager, Associated Background Check Inc.) |

I would much prefer to receive a thank-you E-mail from an interviewee. Once the interviews are complete, we make decisions very quickly, and a note or letter coming by US mail may be too late to affect the decision-making process. Believe me, the courtesy of receiving an E-mail thanking me for and acknowledging how much the person would like to work for us goes a long way--especially when we have similar candidates.

Topic Expert
Linda Wright
Title: Consultant
Company: Wright Consulting
(Consultant, Wright Consulting) |

I recommend doing both and, as quickly as possible. One possible approach to the hand written note is to deliver it to the front desk at the interview location.


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