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Quickbooks Pro vs Premier

Jim Pike's Profile

We are currently using QB Pro, with two accounting personnel. I am considering upgrading to Premier, but would like some input/advice. We had a situation a year or so ago where an accounting person was caught writing checks to herself and then changing them to look the checks were for vendors. That person is gone and my CPA recommended that I look at ways to restrict tasks within the accounting dept so that one person enters bills, another pays them, etc. But restricting the accounting personnel to not allow them to make any changes causes huge headaches for me, because invariably a change or deletion/void of a transaction will need to be made and I, as the administrator, must do it. Does QB Pro help this situation at all? Are there better controls? Or is it time to move to a different software? Thanks for your help.

Answers

Doug Sleeter
Title: President
Company: The Sleeter Group, Inc.
(President, The Sleeter Group, Inc.) |

Jim,
QuickBooks Premier won't give you any additional security. QB Enterprise has a quite a bit more user permissions control, but the problem you cite here is really all about paper checks. Which should be eliminated for the exact reason you cite... Fraud risk.

Denise Loter-Koch
Title: President/CEO
Company: empoweredNW
(President/CEO , empoweredNW ) |

Along with the user permission settings in QB Enterprise, implementing a solution like Bill.com would help eliminate the potential of internal fraud since checks are cut by a third party. You might also consider outsourcing some of your bookkeeping, or schedule regular reviews/cleanup with a bookkeeper or CPA. That way you can identify and correct issues, whether they are malicious or not. As an added benefit, having that extra set of eyes reviewing your financial data may give you some new cash saving ideas.

Denise Loter-Koch
Title: President/CEO
Company: empoweredNW
(President/CEO , empoweredNW ) |

Here's a comparison chart that shows you the different features, options and capabilities of the different QuickBooks versions. Might give you some additional insight into what version might be best for your business. http://www.teachmequickbooks.com/quickbooks-produduct-comparison/

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